What To Look For When You’re Planning Your Next Catering Event

Catering breakfast burrito wrap being served on a white plate

Catering an event? There are plenty of things to consider when getting organized for an event that calls for quality food at an affordable cost. One of the greatest benefits is when you have a plan and follow through with the details of what you need to do. However, before you get started, you need to know what to include in a catering plan that will keep everything organized and running smoothly. 

That’s what this blog is for – to help you get organized and execute a successful catering event for your next big get-together. So, where do you begin when tasked with catering your next event? Continue reading to find out.

Catering Planning Tips to Follow 

How much do you want to spend? Are you on a tight budget? Do you have any wiggle room to indulge in extras like desserts or other specialty items? When you start calling places, they will want to know how much you are willing to spend. 

It helps to have a number in mind before you are possibly convinced into spending a higher amount than originally intended. If you are on a tight budget, you will definitely want to be firm in keeping the amounts low and not going over budget when gathering catering quotes.

How many people do you need to serve?

Figure out how many people you’ll need to feed. Sounds obvious, but you’d be surprised how many people fail to really get a clear headcount. This step goes hand-in-hand with your budget. So, the better you have a reliable idea of how many people you can expect, the better you will be able to have a set budget amount. 

Communicate clear instructions.

The more clear you are on what you need, the easier it is to communicate and confirm with your place of catering exactly what you need and expect. What should you be crystal clear about? 

Here are some things worth mentioning:

  • Budget
  • Final cost
  • Venue location
  • Food items
  • Food allergies
  • Dietary restrictions
  • Time of delivery or pickup
  • Any delivery fees
  • Where to set up food/drinks
  • A clean/organized area to place items
  • Serving staff or buffet style
  • A clean-up and leftovers plan

When you think through these areas, make sure to communicate any instructions with those helping you and the catering manager facilitating your catering event. It helps everything run smoothly when you are prepared ahead of time with your plan. Avoid making any unnecessary changes if possible to ensure things run smoothly from beginning to end.

Food quality and taste should rank high.

One of the biggest mistakes is when food quality and taste are sacrificed for the sake of cost or any other reason. The purpose of catering is to take care of your guest’s meal choice for them. This means considering how good the food tastes and its overall quality. You don’t have to make everyone happy, but when you find a place that has a wide variety of good quality food and drink options, you’re in the right place.

Mokas Cafe is a Catering Dream Come True

The reasons for catering are endless, you could be hosting a corporate event, celebrating a special occasion, or just feeling like making it a special day for everyone just to boost company morale. The good news is that Mokas Cafe ensures the food and drinks will be fresh and yummy with a variety of great items to choose from

Breakfast for lunch? 

We can do that too with our all-day breakfast policy! Our catering items are a happy mix of lunch and breakfast items with cold and hot drinks available. 
Visit our locations page to find the nearest location and start booking your next successful catering event with Mokas!